Departments and Units

/Departments and Units
Departments and Units 2017-07-27T08:25:07+00:00

Office of the Executive Secretary

The Petroleum Technology Development Fund is headed by an Executive Secretary under whose guidance the activities of the Fund are executed by various departments, divisions and units. He is assisted by General Managers of departments in policy formulation and other initiatives that drive the operations of the Fund. Five (5) units are under the office of the Executive Secretary. Two others namely Anti-Corruption Unit (ACTU) and SERVICOM also report to the Executive Secretary on issues bordering on corruption and service delivery.

Departments

Nigerian Content and Industry Collaboration Department

The Nigerian Content and Industry Collaboration Department is structured into three (3) divisions as follows:

  • Industry Collaboration (Upstream Division)
  • Industry Collaboration (Mid and Downstream Division)
  • Gas Technology Development Division;

The Department serves as the major interface between the upstream, mid and downstream oil and gas sector and the Fund, for effective development of the human capital requirements of the Petroleum Industry. Other responsibilities include, to develop sustainable partnerships and collaboration with relevant stakeholders in the industry and academia on human capital development for the sector; Engage with the Ministry of Petroleum Resources (MPR), Nigerian National Petroleum Corporation (NNPC), Nigerian Content Development and Monitoring Board (NCDMB) and other stakeholders to provide human capital requirements of the industry; Promote the services of the Fund, including the Fund’s training platforms for effective utilisation by the industry and the academia and ensures that the training and skills development programmes of the Fund are tailored to industry requirements; Promote local content development through the effective engagement of the Fund’s graduates and trainees in the upstream, mid and downstream oil and gas industry; Generates data on the human resource requirement in the upstream, mid and downstream sectors through appropriate skills gap audits; Support strategic partnership with international companies to encourage transfer of technology through the Fund’s training activities; Develop capacities in welding and fabrication activities in the mid and downstream oil and gas industry with a focus on transportation, storage, refining and petrochemicals.

Gas Technology Development Division

Developing and implementing strategies towards building human and institutional capacity to support Government’s vision of moving Nigeria from a crude oil export-based economy to a gas-based industrial economy. This it strives to achieve by providing strategy for domestication of gas training to achieve the human capital needs for the implementation of the national gas policy; Developing partnerships and collaboration with relevant gas associations, government agencies, private organisations and the academia to position PTDF gas training facilities as premier centers for domestic training in gas technology and skills development; Facilitating research in collaboration with industry operators and the academia, towards the development of home grown technology in the Nigerian gas value chain.

Education and Training Department

The Education and Training Department is structured into three (3) divisions as follows:

  • Education Division – Overseas Scholarship Scheme (OSS)
  • Education Division – Local Scholarship Scheme (LSS)
  • Training Division

Education Division (Overseas Scholarship Scheme(OSS))

Development and Implementation of the Fund’s policy on Overseas Scholarship Scheme (OSS); Development of partnership agreement with various universities abroad for cost effective scholarship programmes; Achieve the Domestication strategy of the Fund’s OSS programmes through the PTDF centres of excellence and split-site programmes; Achieve train the trainer initiatives to enhance human and institutional capacity development; Establishment of alumni research clusters in Collaboration with Nigerian content, research and documentation divisions to address the needs of the oil and gas industry.

Education Division (Local Scholarship Scheme (LSS))

Development and Implementation of the Fund’s policy on local Scholarship Scheme (LSS); Provision of scholarships to outstanding scholars in Nigerian Universities in line with the Fund’s policies and procedures; Identifying new strategies and courses relevant to the development of oil and gas industry.

Training Division

Development and Implementation of the Fund’s policy on training and skills development programmes; Capacity building for employees and stakeholders in the oil and gas industry; Identification of skills requirements for the Nigerian oil and gas industry in liaison with key stakeholders in the industry based on new discoveries or new government policies; Liaise with the oil and gas industry in collaboration with the Nigerian Content Department of the Fund in providing specialised and cost effective training in the following areas: certification in welding, fabrication and inspection, acquisition and domestication of training in gas value   chain activities, periodic training of Nigerians to acquire software training relevant to the industry, train the trainer skills development for the vocational training centres; Enhance competences in teaching and research skills for members of the academia in tertiary institutions e.g. the Universities Lecturers Skills Enhancement Training Programme (ULSETP) to enable the lecturers learn modern techniques of instruction, teaching/learning and research; Liaise with relevant bodies to ensure proper certifications for trainees under PTDF training programmes.

Finance and Accounts Department

The Finance and Accounts Department is structured into three divisions as follows:

  • Finance Division
  • Accounts Division

(Additional supervisory function of Stores)

  • Budget and Final Reports Division;

Its main responsibilities include; Carrying out treasury activities; Managing the Fund’s Investments; Dealing with the Fund’s External Auditors; Payment Processing; Compliance with Treasury Circulars and other Financial Regulations; Development and compliance with Internal Control Systems; Preparation of the Funds Annual Budget; Relates with relevant agencies, National Assembly to resolve budgetary matters on behalf of the Fund

Administration and Human Resources Department

The Administration and Human Resources Department is structured into two (2) divisions and one (1) unit as follows:

  • Administration Division
  • Human Resources Division
  • Transport Unit

The core responsibilities of the department include; Staff training and development; Recruitment, promotion and disciplinary matters; Industrial relations and labour matters; Providing safe and conducive work environment for staff of the Fund; Career development, counselling and succession planning

Strategic Planning and Documentation Department

The Strategic Planning and Documentation Department is structured into two (2) divisions as follows:

  1. Strategic Planning and Statistics
  2. Research and Documentation.

Strategic Planning and Statistics Division

To develop short, medium and long term strategic plans for the Fund; Formulation of strategic policy goals; Organize and coordinate annual retreats and Management Strategy teams; Develop short and long-term strategic plans for the Fund with KPIs to drive implementation; Benchmark corporate policies and technology transfer initiatives of other industries, agencies/organisations towards a regular review of the Funds activities.

Research and Documentation Division

Coordination and management of the Professorial Research Endowment Programme, and other research and development activities of the Fund such as the PTDF Annual oil and gas Research Grant competition; Production of (Petroleum Technology Development Journal (PTDJ); Conducting policy researches in the Fund’s areas of coverage; Management of the PTDF Technology Sharing Programme  and the publication of the Compendium of Oil and Gas Research; Coordinate the commercialisation of research outputs; Develop new research partnership, collaboration and effective utilisation of research clusters/Alumni Research Clusters.

Projects Department

The Projects Management Department is responsible for the implementation and supervision of the Fund’s infrastructural development projects.

The Projects Department is structured into three (3) divisions as follows:

  • Projects Management Division
  • Operations Management Division
  • Facilities Management Division

Projects Management Division

Plan, design and supervise PTDF projects; Liaise with project consultants/contractors; Managing project deliverables in line with the project plan; Providing detailed Project Report at close of project with built drawings and equipment manuals including maintenance documentations for handover to beneficiaries; Work closely with beneficiary to ensure the project meets business needs and has maximum beneficiary buy-in.

Operations Management Division

Assisting Management with Project initiation and conceptualization by ensuring they are in line with the Fund’s strategic goals and mandate; Conducting Needs analysis including overall risk assessment, technical and financial feasibility analysis for effective project delivery and sustenance; Developing, planning and carrying out impact assessment on all completed projects; Ensuring that Project data, project evaluations and lessons learned are documented for future use; Supervision of building works to minimize defects and ascertain the quality of certified works.

Facilities Management Division

Develop strategy to manage the Fund’s properties and ensuring proper utilization; Develop a business plan for generating revenue from the Fund’s corporate office facilities and other training facilities; Management plan for the utilization of the corporate office facilities for training development; Develop concession plan with relevant departments of the Funds on training facilities in conjunction with ICRC; Managing the day to day maintenance of the Fund’s properties and facilities.

Legal and Secretariat Services Department

The Legal and Secretariat Services Department is structured into two (2) divisions as follows:

  1. Legal division
  2. Secretariat Services division

The department has the responsibility of preparing the Fund’s policy documents and interpretation; Offering legal advice to the Fund and to staff; Preparation of agreements such as MoU, letter of intent, white paper and any other legal document; Provide Watch briefs to hired external solicitors in case of litigations; Pre-conferencing to give sense of direction to the lawyers who represent the Fund; Provide arbitration, mediation and reconciliation for alternative dispute resolution.

Units

In addition to the above-mentioned departments, there are support units within the Fund that report to the Executive Secretary. These include:

Internal Audit Unit

The Internal Audit unit undertakes efficient and effective financial and assets auditing; Project auditing; Managerial auditing; Revenue auditing; General evaluation of internal control systems, process improvement and cost reductions; Conducts periodic budget variance analysis to monitor  budget performance of each department and facilitate  corrective actions where necessary; Verification of fixed assets, contract supplies, projects/ programmes and submission of detailed  Audit Report to the Executive Secretary and Management.

Protocol Unit

Processing of travel documents for the Fund’s officials, scholars and trainees. These include airline reservations and ticketing as well as visa procurement; Coordination and Management of exhibitions, courtesy calls; Provide protocol formalities for the Executive Secretary, Management staff and hospitality for local and foreign delegates attending events of the Fund; Ensure the application of event management procedures and formalities in the Fund’s events and adherence to protocol formalities of other agencies.

 

Reforms Units

The Servicom and Anti-Corruption Units are the transparency arms of the Fund with regards to service delivery and accountability in internal and external dealings. They both fall under the reforms unit. Servicom which stands for service delivery ensures that the Fund’s culture, systems and processes adequately support customer service, customer relations and feedback, while the anticorruption unit examines the practices, systems and procedures of the various Departments/Divisions/Units and advise on changes to reduce the likelihood or incidence of bribery, corruption and other related matters.

Procurement Unit

Articulates detailed procurement plan for the Fund for both capital and recurrent expenditures; Liaises with the Bureau of Public Procurement on procurement issues; Serves as the Secretariat of the Fund’s Tenders Board Committee; Provides guidelines on the application of the Public Procurement Act to ensure due diligence in procurement processes; Maintains database of products/services pricing to enable price comparison and variances in prices from one period to another.

Press and External Relations Unit

The Unit is responsible for formulating and articulating a dynamic strategy for achieving the Press and External Relations functions of the Fund. Its strategies for implementation include projecting the programmes, policies, plans and activities of the Fund through press releases/statements, press conferences, articles, pamphlets, brochures, posters, film/photograph documentation and journals; Providing adequate press coverage to all activities of the Fund and ensuring prompt and detailed publicity of the Fund’s projects and programmes. The Unit also monitors all public opinion and reactions to the Fund’s activities, policies, projects and achievements by reviewing and analysing, on a regular basis, all local and foreign media reports, both electronic and print, which concern and affect the Fund and ensuring that clippings are made and preserved as future reference materials. In essence, the Press and External Relations Unit strives to inform, educate and enlighten the public on the activities, policies and programmes of the Fund.

The Press and External Relations Unit is also responsible for co-ordinating the hosting of PTDF Annual Public Lecture Series and other public enlightenment programmes using different media platforms and face to face interactions; Liaising with event organizers at functions involving principal officers of the Fund maintains a robust in- house media platform to engage with stakeholders on new developments or discoveries in the industry particularly on research, technology and strategy, through panel discussions.

Monitoring, Evaluation and Special Programmes Unit

Monitoring and Evaluation Unit

Preparation of formats and guidelines for Monitoring & Evaluation of the Fund’s projects and Programmes and present status reports on their outcomes with recommendations. Compilation of yearly programme of activities of Departments/Divisions/Units with a view to achieving consistency in projects and programmes delivery.

Special Programmes Unit

Ensures proper coordination of selected project(s) and programme(s) that require special monitoring and coordination within departments to ensure that ongoing works, strategy, collaborations are in-line with the strategic objectives and developmental plans for the identified project (s) or programme(s); Ensures that proposed collaborations and partnerships for the development of projects identified as special programme (s) are achieved.

Special Programmes Unit (NATIONAL INSTITUTE OF PETROLEUM STUDIES (NIPS) KADUNA)

Coordinate partnerships and collaborations with inputs from relevant departments, industry and the academia to develop the National Institute of Petroleum Studies (NIPS) Kaduna as a Premier Centre of Excellence to achieve industry related trainings for Executive and Senior Management personnel in the oil and gas industry, Technical trainings specifically designed for fresh graduates of the oil and gas industry to improve their employability in the Petroleum industry.

Special Programmes Unit (CENTRE FOR SKILLS DEVELOPMENT AND TRAINING (CSDT) PORT-HARCOURT)

Utilizing existing relationships with the academia and relevant industry stakeholders to develop the Centre for Skills Development and Training, Port-Harcourt into a Centre of Excellence in industry related trainings for low to medium level personnel in the oil and gas industry; Technical trainings specifically designed for fresh graduate technicians to improve their employability in the petroleum industry; To establish a world class analytical laboratory for effective research and development activities; Promote the development of alumni research clusters using the CSDT as a platform.